December 27, 2016 at 3:54AM

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Organizational Structure of your Projects

Hi,

I'd like to hear from those of you with more experience about the organizational structure of your projects. As I said in another post, I am new to video, but not new to DAM. As a photographer I recognized the importance of proper file structure years before there was any serious software around. But now that I am getting into video, I see how much more complex this is.

In general, the aim is to create a structure that is rational, intuitive, consistent and tidy as it supports the diverse needs when producing a set of content that might be distributed over time in a range of media products, including fully produced narrative video, print stories, web stories, slide show, presentations for speaker support, exhibitions and archives of content built for ongoing client needs.

The way I've organized it so far is as follows:

Top folder "Project XYZ" holds the following folders:

1_Biz_docs
2_Background_and_Research
3_Production_Plan-Art_Direction-Shooting_Script
4_Stills
5_Audio
6_Graphics
7_Transcripts
Video_Project_File

Inside of the "Video_Project_File" are the following folders:

*Master-Final-Files
1A_Biz_docs
4A_Stills
5A_Audio
6A_Graphics
7A_Transcripts
Footage_raw
Footage_transcoded

You'll notice that footage has no folder of its own. The footage lives inside of the "Video_Project_File" folder, because the idea is that just the “Video Project File” can be handed off to a video editor containing everything that editor would need to do an edit.

Do you have any thoughts? A good starting point? Anything that's just a bad idea that will create even bigger issues down the road?

Thanks a lot!

3 Comments

I don't get that specific. When I start a project, I have a client folder, with contact info etc. inside of that is a project folder. Within that: notes on the production and project files, audio folder, graphics folder, video folder. When I start rendering stuff, I create a "final" folder, which contains the master video and audio files plus a sub-directory for DVD/Blu-Ray authoring. I sometimes have sub-directories with specific scene files in them etc. but not always. I really hate wading though layer upon layer of directories. One of our service providers switched how they organize their directories and I had to guess my way through five layers sub-directories, each with 5-6 folders within them. My head about exploded because it used to be so easy to find what I needed. So, I guess what I'm saying is that it's possible to be TOO organized.

December 29, 2016 at 7:39AM

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Thanks Stephen for your input. I understand what you mean by too organized. My understanding of the video workflow is fairly limited so I'll probably make some mistake as I go along.

January 5, 2017 at 5:59PM, Edited January 5, 6:00PM

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Thanks for sharing your organizational structure. I have just begun to learn about videography so this gives me an idea of how I might organize my files. :)

September 16, 2018 at 7:43PM

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Carol Record
Student
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