How Much Are You Worth? Determining Your Day Rate with Ryan E. Walters

This is a guest post by Cinematographer Ryan E. Walters.

One of the most challenging aspects with any creative endeavor is trying to figure out how to price and charge for your services. This is especially true when you are first starting out. Price yourself too low and you will not have a sustainable business model, and price yourself too high and people may laugh at the rate you are charging in comparison to your experience level and skill. The good news is that as you progress in your experience, you will get a more accurate sense of what it takes to render your services, and how to charge for them. But where and how do you begin? That's what I want to help you figure out...

Regardless of service, product, or industry, I think that all pricing strategies can be grouped into one of two categories: they are either reactive or proactive. Reactive pricing takes a look at the market, figures out where current pricing is, and then sets a price accordingly. Proactive pricing figures out how much time, energy, and resources something takes, then adds a value added cost and sets the price based off of those numbers. Reactive pricing is the quickest way to devalue your services and/or product as you race to cut costs to be the lowest game in town. The race to the bottom is the best way to ensure that you do not get the opportunity to grow and stretch your skills as an artist. Proactive pricing, on the other hand, will ensure that you are able to not only keep a roof over your head, but it will give you the ability to develop your craft so that your work stands out from the competition. So let's take a look at how to determine your day rate proactively.

© Ryan E. Walters (Stock Footage)

Steps To Proactive Pricing

1. Calculate The Hard Expenses.
The first thing you need to do is to itemize every singe expense that it takes to support yourself and the work that you do. The more detailed and specific you are, the better equipped you will be to set your pricing, as well as knowing where and when you can cut costs. This is not a complete list but it does show some of the items you will want to take into account:

  • Rent (Office/Studio Space)
  • Utilities (Phone, Water, Electricity, Internet, etc.)
  • Automotive Expenses (Repairs, maintenance, gas, insurance, etc.)
  • Continuing Education (Classes, books, seminars, etc.)
  • Insurance (Business, Equipment, etc.)
  • Healthcare
  • Professional Services (CPA's, Attorney's, etc.)

2. Calculate Your Equipment Costs.
Equipment costs include not only the original purchase price, but also the the maintenance, repairs, and servicing of gear. The depreciation of the equipment is also a part of this calculation. (Talking with a CPA about that depreciation is a good way to get a grasp on these numbers). The equipment you have will be dependent on the specific work you do, and the services you provide. Some of the items you will want to consider are:

  • Camera Equipment
  • Lighting Equipment
  • Audio Equipment
  • Computer Equipment
  • Software
  • Transportation (Car, Van, etc.)

3. Calculate Your Salary.
Figure out what you need to be paying yourself every month in order to live according to your current standard of living. Your salary should cover all of your personal costs, which will be separate from your business expenses. I would also suggest setting a target salary for yourself that you can grow into. Realistically, when you are starting out, what you want to be making will be more than what you are actually making. So it is important to set a goal for where you want your income to be. Without goals, you will lack direction, so set a goal. :)

4. Add a Contingency.
It is important to add in a small percentage as a contingency. This money will help protect your bottom line when the market shifts, an unforeseen event happens, or a line item you didn't think of comes up. If you live without any kind of financial buffer, then you are setting yourself up for difficult times when the unexpected happens, and it will happen... it is only a matter of time...

5. Add a Profit Margin.
One of the fundamentals of business is that you cannot grow if you do not make a profit. By incorporating a profit margin into your day rate, you are allowing yourself to reinvest in your skills. What you do with the profit is entirely up to you, but I would encourage you to think about using it in a way that will further your personal skills or your body of work. For example, you could use it to fund that personal project you've always wanted to do, or attend that training you've had your eye on.

6. Add Your Tax Rate.
Talk with a CPA about what this percentage needs to be. I'm nowhere near qualified to give you any advice or thoughts on this matter. The only thing I can say is that it is crucial to talk with someone who knows what they are doing, and understands your business and can help you plan accordingly.

7. Total Your Expenses.
Now that you have all of your expenses itemized you can add them together to figure out what your total monthly costs will be. This itemized list is not only helpful for knowing the total, but it can also help you figure out where you need to cut costs, or where you should invest more money as your income grows. If you do not have a good handle on your expenses, you cannot plan well or make wise choices when it comes time to trim the fat, or invest in yourself.

8. Calculate Your Average Billable Days or Hours Per Week.
This is the most difficult thing to do when you are first starting out. It can be very daunting to try and guess how much you will actually be working. Guess too high, and you will have an undervalued day rate, and guess too low and your day rate will be too high. What I can tell you is that working freelance means that you will not have 5 days or 40+ hours of billable work every week. Those kind of numbers only exist in the corporate world. A more realistic number would be somewhere in the 7-15 days a month range. But this will depend on the market you are in, what you do, and who your clients are.

A good way to get a more realistic idea of how many days you'll be working is to network with other people who are at your skill and experience level and get a feel for how much they are working. That should give you a better sense of the amount of work that is out there. As you are talking with others in your field, I would also suggest that you ask about the regularity of the work. Is the work year round, or is it affected by the seasons? Here in the Northwest, I have noticed that work slows down during the winter months, so I may have a couple of months with little to no billable days. Conversely, in the spring and summer, I will have to turn down projects due to schedule conflicts. So that means that I have to budget, and plan accordingly. If I spend all the cash I make when I'm busy, I'll be hurting when the winter months come.

You may be thinking to yourself, I can't wait to only work 7-15 days a month! Sounds like a dream job! Not so fast... Billable hours are different from working hours. If you want to be excelling at your craft, then you are going to need to be continually educating, experimenting, developing, and refining your skills. That means that during the rest of the time that you cannot bill for, you need to put in the hours doing whatever it takes to further your skill set and knowledge base. If you rest on your laurels, you will get passed by someone like me, who is always looking for ways to grow and improve their work. (The day I die will be the day that I stop learning and growing, until then you can bet I'll be pushing and stretching myself as much as I can).

9. Divide Your Expenses by Your Billable Days/Hours.
Now that you know what it takes to do the work that you love, and the number of days you can expect to be working, you can proactively calculate what your day rate or hourly rate should be. By using this approach you will be ensuring that you will still be able to do what you love in the coming years. If you instead choose to base your pricing off of only beating the other guy down the street, you will not be setting yourself up for long-term success or sustainability. Walmart can stay afloat because they sell a lot of widgets, you are not a widget, so don't price yourself like one.

Back in 2001, DV Magazine Published a handy Excel spreadsheet that does a lot of the math for you. Unfortunately, I can no longer find it available on the internet. However, thanks to my uber-Type A personality, I have been able to pull that document from my archives, and you can download it here. (I'd prefer to give credit and links to DV Mag, but since it doesn't exist, this will have to do...). This spreadsheet is being provided free of charge, so you are getting what you have paid for. I'm not guaranteeing anything; I am only providing a tool that may be of use to you. :)

© Ryan E. Walters (Stock Footage)

Other Issues To Consider

How Do I Know What The Industry Standard Practices Are?
If you are in the U.S., a good place to start is by contacting your local film office to see if they have a listing of any industry standard practices, or if they can point you to one of the local union reps. If you are outside the U.S., hopefully there is a union, or a central film office that can assist you in finding out what the industry standards are in your area. Where I am located, there is an organization called OMPA, and they have published a set of standards that holds true for a lot of productions. (They do not match the IATSE standards perfectly, but they are not far off either). Do as much research as you can to get familiar with how things are done in your area. Also do your best to figure out if there are any standard rates for the role or service you are offering. Typically, the lower the position the less flexible, and the more set the rates will be, while the higher and more "creative" the position, the more flexible and the more negotiable the rates will be. (Doing your research may include making phone calls, networking, and talking with people in your field if you can't find the information online).

How Do I Get Work?
Working in the film industry is tough. There is no way around it. Unfortunately, getting hired is a catch 22 as people want to see what you've done before they hire you. So how do you get work to prove you can work without having any work to show? Volunteer or Intern. It is how we all got into this business. When I first started out, I interned at a local production company. That meant that I worked the front office, answered phones, ran mundane errands, got coffee, and even went on set every now and again. It was through those relationships that I began to develop my network of contacts and my referral system in the industry. The majority of the work that I get is all word of mouth. Someone knows someone who has a need for a quality cinematographer, and they pass along my information. You never know where a referral may come from. I have had referrals come from PA's, Camera Assistants, and Editors. It is all about relationships in this business. :)

Today, with the power of the internet, connecting with people in your area is a lot easier than when I began. You can use Google to search out local groups, you can search user forums to find people in your area, and you can even scour Craigslist to find other like-minded people. As you build your network and foster those relationships be sure to get out and practice the craft you are interested in. These initial projects will most likely be free/passion projects, but they will give you a place to start from and offer you hands on, real world experience. Once you have something to show, you can use that work to further your career and bolster the paid work you do.

What Type of Projects Should I Take?
When you are first starting out the reality is that you will be trying to make ends meet and get as much experience as you can. Pragmatically, that means it is best to take any and all projects that come your way. While It would be great to be able to only take the projects that you care about and really allow yourself to be creative, the truth is that you have to prove yourself before you have enough clout to be more picky with the projects you take. This doesn't mean you should take everything that comes your way, just that in the beginning you will be saying yes more often then no. As your experience level, skill, and the demand for your work grows, that is the time to start to be more choosey about the projects you work on.

Your past work will shape and determine your future work. If you find yourself with a portfolio of low quality, non-creative work that will most likely be the kind of work you will continue to get. So you need to start filling your portfolio with the kind of work you want to be doing. If you cannot land the type of projects that you want to be doing based off of your portfolio, then you may have to step out and create the project yourself. Passion projects, where you go out and create the work you want to be doing, are a great way to push yourself, as well as add the kind of work you want to be doing to your portfolio.

Then when you have the experience, skill, a portfolio you are proud of, and the demand for your work, that is when you can be very selective about the projects you take on. As you grow, it is best if you start to weed out the projects and the people that you do not prefer to work with. It is these projects and people who will hold you back and not allow you to push yourself and grow, showing others what it is that you can really do. I have found it to be a cyclical cycle- your work, and the people you work with will feed more similar work, and you will work with similar types of people. So start feeding this cycle as early as possible, even when you are first starting out and you cannot be as selective as you may want to be. :)

© Ryan E. Walters (Stock Footage)

How To Be Competitive When You Are Starting Out:
Lets be completely honest here - when you are first starting out and you have little to nothing to show people other than your excitement and enthusiasm, you are going to be competing solely on price. This doesn't mean that you should price yourself reactively. Instead it means that you need to be even MORE proactive in determining your day rate. Figure out what you can live without, and get your cost of living down to the bare minimums. Someone who lives in the best part of town, has a gazillion cable channels, and drives a Hummer everyday, has more overhead (which means a higher day rate) than someone who lives in a less desirable part of town, checks out movies using the public library system, and knows how to use the public transportation system. Every additional line item you have in your budget is more work that you HAVE to do in order to sustain yourself, giving you less financial flexibility. If your expenses are continually more than the amount of work you are pulling in, then you will have to get a part-time job. Having a part-time job is not a bad thing; most of us have done it. (I worked at a bank part-time when I was first getting into this business). However, the drawback to the part-time job is that it limits your schedule and availability. The more you have to turn down work due to schedule conflicts, the less likely it will be that you will get called for the next project. This business is all about building relationships, so you want to be as available as you possibly can when you are first starting out in order to build that referral system.

As your skill and experience level grow, you can stop competing on price alone and move on to showcasing your skills and abilities as an artist. And believe me, you do not want to be stuck competing only on price. Someone, somewhere, at sometime, will undercut you. It is then that you want to be able to differentiate yourself and rise above the large group of people who will continue to race to the bottom in reactive pricing. It is you, your vision, and your style that sets you apart. You are the only person that can offer that - so take advantage of that asset, no one else in the world has it. :)

Should I Charge Hourly? What About Half Days?
The type of work that you do will determine if you should charge hourly or not. Typically, in the film industry an editor or colorist charges hourly. Those roles allow for that flexibility as multiple projects and clients can all be worked on in one day and scheduled accordingly. However, on the production side of the business, standard practice is to bill at a daily rate that includes a set number of hours. Once that is exceeded, the additional hours are charged at an hourly rate.

If you are billing using a day rate, the question that then arises is- should you bill less for a half day's work? The answer to this is not a one size fits all solution. You have to figure out what works for you, and what typical practice is in your area. When I started out, I did offer a half day rate as a way to be more flexible with my pricing. However, as the years have progressed, I have moved away from that system and I charge at a full day's rate regardless of how short a production may be. The reason is that there are no real half day's of work. I cannot book two half day's of work on the same day. If the first shoot runs over schedule, they will not be happy if I take off partway through to make my next appointment. Nor would a production be happy if I arrived on set 2 hours late because schedules overlapped. Furthermore, I have yet to work on a production that is interested in scheduling the entire shoot around my personal schedule. Practically speaking, it means I have to set aside the whole day for that production. It is not financially viable to turn down a whole day's pay for a half day rate. (Which I had to do a number of times back when I had that structure in place). In the end, I want to be fully committed to the project I am on, and I want to give it my full attention. And charging for a full day allows me to be fully present, and not distracted by having to turn down better paying work on another project.

The length of the project also factors in to my personal choice of whether or not I'll charge at a half day's rate. If a project is hiring me for 7 days of work in a row, and they need an 8th day, but funds are tight, and it really is only a half day's work, then I'll do a discounted rate for that day. It would be rather foolish to turn down the entire project over one half day in the hopes of scheduling one full day on another production.

What About Short Term & Long Term Work?
Generally speaking, short term work is more demanding, and pays better then longer term work. A one day commercial will pay better, and have less room for error then a 30 day indie feature where if you miss a shot, you may be able to tack it on elsewhere in the schedule. When you are starting out, do not expect the rates to be as high for feature work as they are for commercial work. That is a trade off that most of us make with longer term projects. This is where proactive pricing can come in very useful, as it will give you the concrete numbers you need to have to know if that rate that feature is offering you is sustainable. Having 30 days of straight work will not be very helpful to you if half way through the shoot you are facing an eviction notice.

How Do Equipment Rentals Factor In To It?
Equipment rentals can be a nice source of additional revenue. Often times I'll rent the equipment I own to the production I'm working on, or at other times it will go out to other productions, which means it's earning me income even while I'm "not working." If you are going to pursue owning and renting equipment, the most important recommendation I can make to you is to buy all of your equipment in cash. (And be sure to follow the three principles I outline for buying cameras). If you can't pay in cash, you do not need it. Having a large credit card bill to pay every month will mean that you are forcing yourself to bring in more income, giving you less financial flexibility. Being forced into a part-time job to cover your equipment expenses is not the way to further your career in this line of work.

Once you do have gear to rent out, you will want to figure out what a fair rental price is for each item. A good rule of thumb is to divide the cost of the item by 20. While it doesn't work for everything, it will at least give you a good starting place. You can also compare your rental prices to what the rental houses in town are charging. However, keep in mind that the rental shops are going to be able to offer additional services that you cannot offer. (Like people who know how to repair & service the equipment, and they will have backups in case something goes wrong with an item ...). Equipment is typically rented out at a full day's rate, as it is impossible to rent gear out to two productions on the same day for two half days. However, there will be discounts for weekly or monthly rentals. An industry standard practice here in Portland is that the weekly rate is 3-4 times the daily rate, which equates to 1-2 days of "free" rental.

Can I Fire Clients?
It is important to recognize that when you are first starting out that due to the fact that you will be competing on price, you will run into your fair share of people who are interested in taking advantage of others, or who do not treat you and others professionally. As you grow and develop your craft, you do not want to let these people hold you back, or pull you down to their level. However, because this business is based on relationships and networking, usually it is best to avoid a straight confrontational firing of these kinds of productions and clients. (Unless they are really out of line). I have found that a much more effective way to "fire" these kinds of clients is to continue to raise your rates. As your skills, and the demand for your skills, raise your rates should raise accordingly. In addition to raising your income, the added benefit I have found is that it naturally filters out a lot of these kinds of people. Unfortunately, it doesn't do it completely, as these people exist at every level.

How Do I Stay Competitive?
At the end of the day, what you are really selling, is YOU. Your vision, your perspective, your work ethic, your skills. The only way that I have found to remain competitive is to develop yourself and your vision. The more you refine who your are, and what it is that you do, the more you will set yourself apart from everyone else, and the more valuable you will become. While in contrast, the more you conform to how everyone else does things, and the more you are a glorified button pusher, the less valuable you will become. And the more likely it will be that you will be replaced with technology. So if you want to remain competitive in any creative field, develop your style and set yourself apart.

To Sum It Up

In the end, determining your day rate is about placing a monetary value on your skills and abilities. But before you can do that, you need to VALUE your skills and abilities. If you do not personally value your contribution, really own it, and take pride in what you do, you cannot expect anyone else to do it for you. As you approach every project you work on- large or small -follow through on everything and put your whole heart into it. If you value your work first, others will see it, your work will reflect it, and they will be glad to pay your day rate. Then when you collect your paycheck, you'll be glad that you were proactive in your pricing rather than continuing in the reactive fight to the bottom of the barrel.

Do you have any tips that you can share in how you determine your day rate? What have you found to be effective or not effective?

This post originally appeared on Ryan’s Blog.

Ryan E. Walters is an award-winning Oregon-based cinematographer. His work has allowed him the opportunity to travel worldwide in the pursuit of telling stories that are visually compelling. His experience includes feature films, documentaries, commercials, and shooting for Comcast, TLC, Oxygen, and the Discovery Channel.

Your Comment


It's so funny how you guys never miss a chance to include a picture or a short mention of the BMCC in every article lol!!!! Can't wait to get mine, happy new year, keep up the outstanding work.

January 4, 2013 at 6:31AM, Edited September 4, 7:54AM


LOL! How true, good catch. :) I can't wait to get mine either. :)

January 4, 2013 at 10:32AM, Edited September 4, 7:54AM


Lol, I've notice that too, and yes, I'm on the same boat.

January 4, 2013 at 11:20AM, Edited September 4, 7:54AM

Jeff Akwante

Another great post Ryan and all of you at NFS. Pertinent and to the point.

As many of you make comments I personally would love to see links to other professional guides for rates and billing. For instance what do boiler plate est/inv terms and conditions look like? Etc.

January 4, 2013 at 6:55AM, Edited September 4, 7:54AM


Thanks. I agree- any additional links and resources are always welcome. :)

January 4, 2013 at 10:34AM, Edited September 4, 7:54AM


What a great article! I get asked this all the time by younger filmmakers/editors, especially those just out of school. I'll be sending them this link from now on. So pleased you noted including a contingency. Can't even count how many times that has saved me (I usually start at 10% when I'm budgeting, and trim down from there as needed).

Two things I neglected for years is factoring in travel day rates and (if you're handling your own post production or you're prepping files to hand off), a day or two to manage and prep files for editing.

I live in Boston, but much of my commercial work is in NYC or locations that require travel. Early on I was just thankful for the work and would routinely forget to add in the travel time. It almost always added up to a full day of my time. You can't work on those days on other jobs, so they're essentially black out days. I usually charge a half-day rate for a full travel day. If it's an international shoot, I also schedule in (and charge) a pre-production/planning day so I can block out my schedule and make sure I've got all my gear sorted and ready to go.

File prep and management can easily take 15-20 hours if you're shooting multiple cameras and the process occupies one or more of your computers. I've started to charge a different day rate for this because otherwise it's a lost day to me (someone has to babysit the footage). I don't charge a full production day rate, but I charge enough to make sure I'm not getting burned. I've found that it also helps them realize the complexity of dealing with digital workflow and making sure the post-process is smooth.

Thanks again for the article - some really great reminders in here.

January 4, 2013 at 7:16AM, Edited September 4, 7:54AM


Great additions, Nathaniel.

January 4, 2013 at 7:55AM, Edited September 4, 7:54AM


Great recommendations and additional tips Nathaniel. I appreciate you taking the time to share them with us. :) I'm glad you liked the article. :)

January 4, 2013 at 10:36AM, Edited September 4, 7:54AM


I love all of articles Ryan posts- its an invaluable resource for us younger guys!

January 4, 2013 at 7:49AM, Edited September 4, 7:54AM


Thanks for the encouragement. I'm always glad to give back to the community. :)

January 4, 2013 at 10:37AM, Edited September 4, 7:54AM


Great article! I would add this handy CODB calculator located on the NPPA site:
Fixed or indirect expenses can kill your business and variable or direct expenses are generally billed to the client and don't really factor into CODB.

January 4, 2013 at 7:50AM, Edited September 4, 7:54AM


That is brilliant. Thanks Chris for the link! :)

January 4, 2013 at 10:38AM, Edited September 4, 7:54AM


That's great thanks!

January 4, 2013 at 11:16AM, Edited September 4, 7:54AM


Ryan, this was a truly excellent article. Well done and thank you!

January 4, 2013 at 8:02AM, Edited September 4, 7:54AM


Anytime. Glad to help. I'm glad it was helpful to you. :)

January 4, 2013 at 10:39AM, Edited September 4, 7:54AM


Excellent article! I wholeheartedly agree with everything. I'll keep this page bookmarked to share with my friends.

January 4, 2013 at 8:11AM, Edited September 4, 7:54AM


Thanks. I'm glad it is helpful, and that you'll be sharing it. :)

January 4, 2013 at 10:40AM, Edited September 4, 7:54AM


I thought I had already seen this somewhere before, but it may have been something similar. Ryan brings up a couple of points here I hadn't even considered, and I've been working in the Industry for ten years. Good post!

January 4, 2013 at 8:12AM, Edited September 4, 7:54AM


Maybe on my blog? I'm glad this was helpful. :)

January 4, 2013 at 10:41AM, Edited September 4, 7:54AM


Thanks for the post guys, found your site very recently and am really enjoying it.

January 4, 2013 at 10:39AM, Edited September 4, 7:54AM


Anytime. :) I'm glad that the info you are finding on the site is helpful. :)

January 4, 2013 at 10:42AM, Edited September 4, 7:54AM


Yes, I needed something like this as I'm always lost when it comes to putting a value on my services. Thanks Ryan

January 4, 2013 at 11:33AM, Edited September 4, 7:54AM


Glad to help. :)

January 5, 2013 at 12:01AM, Edited September 4, 7:54AM


A very timely post for me. I am just figuring out what I really want to do with film and this will help guide me to making it monetarily realistic as the rate for what I plan to do will vary greatly based on many factors. As a newbie artist it is hard to talk about money and this is invaluable. Thank You.

January 4, 2013 at 11:57AM, Edited September 4, 7:54AM


For sure. A lot of times I have found that the business side gets over looked by us with more creative minds. We don't see it as being a creative endeavor so we don't think about it much. But we really should, as it is what enables us to do what we love ... it isn't easy for sure. :)

January 5, 2013 at 12:03AM, Edited September 4, 7:54AM


Informative article. I'm a big fan of filmmaking business! I'll have to refer to this article again as situations arise.

My primary concern revolves around bipolarism. I have been in that scenario and often encounter such demeaner in others on set. When I had a parttime job a producer told me he preferred dedicated crew whose job first and foremost was to be fulltime in crewing. I didn't want to admit he was 100% correct. I had debts and a parttime dayjob, but I felt the effects of bipolarism that adversely affected my shooting. How can I be an expert and authority one day, while the next day I'm a lowly office chump doing meaningless work and taking orders from a jejune aristocrat in a negative trite environment, where experimentation and innovation was quelled? Fortunately I'm out of debt and no longer bipolar. I spend my non-billable hours experimenting and innovating, assessing gear and trends, evaluating my budget, reading NFS, etc. Ironically I work on sets sometimes with bipolars who are aloof, forget things, show up late, screw up camera settings, are not in the moment, etc. I think a person needs to focus, make a fiscal sacrifice if necessary, but do whatever is possible to be 100% in the industry, and be in the moment while on set.

My secondary (of many) concerns is about depreciation. With new cameras on the horizon quarterly, it seems a lot of marketable gear becomes unmarketable sooner than previously. It used to be an HVX200 or 5DM2 would be valid for two years, get gigs, etc., but these days buy a C100 today and in three months who'd hire? Being a DP is a tech task, and many producers hire based on gear, often want the latest and greatest gadgets. Buy and sell means invest and lose. I haven't figured out how to counter this calamity, but I think projection and technical evaluation might be helpful, to assess what could be relatively future-proof for a year, perhaps longer. Also to know the tax allowance for depreciation. I haven't established a name, so I'm relatively generic when producers look for a DP, and it's about equipment. I suppose a DP with a name may use whatever they want, because the name is marketable.

January 4, 2013 at 1:28PM, Edited September 4, 7:54AM


Great thoughts Michael. :)

In regards to depreciation, that is another reason why renting makes a lot of sense these days. However, I do understand that a lot of times on the lower end of the job scale producers only want someone with gear, and that becomes a tricky thing to navigate. In the end, you want to get to the place where people are hiring you for your skills and vision, not because you own something, as that will be more profitable long term, especially with how quickly technology is getting out dated. Which is why i recommend buying gear in cash. While you may be out some of the money, at least you will not still be paying off debt a year after you have sold it ...

January 5, 2013 at 12:10AM, Edited September 4, 7:54AM


Great article and some invaluable comments! Thank you to all, especially you Ryan. I have little future-proofing method that might be useful when you do the costing. Put down the cost of your equipment as what you paid + a percentage more. This additional amount should represent an average cost increase of new gear, if you need to upgrade. And, of course, you should also factor in the time period you hope to recover your investment in (one year? Two years?). This might help provide for the inevitable upgrades. My two cents.

January 10, 2013 at 8:49PM, Edited September 4, 7:54AM


The tax allowance for depreciation, thanks to section 179, currently allows you to write off up to 100% of capital expenditures in the first year. I'm not entirely sure about what the changes will be for 2013, but with 179 still active it can make sense to buy and write off your equipment in full if you had a profitable year.

January 5, 2013 at 12:13PM, Edited September 4, 7:54AM

Ryan Koo

Great point. :) And be sure to consult a tax professional before take any tax advice. :)

January 5, 2013 at 10:43PM, Edited September 4, 7:54AM


I was just going to say the same. There is no such thing as "depreciation" anymore for capital expenditures like computers, cameras, and so on. You can write it all off in the year you buy it under Schedule C, provided it is "put into service" that year. So be careful - our CPA says not to buy something in late December as the IRS could disallow it for that year (moving into the next year, when it was put into service). The Schedule C maximum for 2013 remains the same as 2012.

However, because you have written off the camera 100% for tax purposes, when you sell the item in the future, you need to declare that income as Assets Sold and that income is taxable.

But let's say it's not worth selling as it's so old. Maybe you could get $50 on eBay but you decide to donate it to a school or charity. Because it's already been written off 100%, you can't write off that $50 as a charitable donation! So you might be better off selling the asset and paying the tax, and making a cash donation that is a charitable deduction.

The only time depreciation comes into it is when you build something that needs to be amortized over 37.5 years (like an extension to your home to add a new studio space, new windows for your studio, or a new roof).

January 6, 2013 at 10:45AM, Edited September 4, 7:54AM

Trish Meyer

Thanks for another great post, Ryan.

January 4, 2013 at 2:31PM, Edited September 4, 7:54AM


Anytime. :) Glad it is helpful. :)

January 5, 2013 at 12:10AM, Edited September 4, 7:54AM


Ryan, keep these posts coming, your blog is one the best (this one being the other one). Some serious awesome stuff for the cinematographer, thanks for sharing!

January 4, 2013 at 9:21PM, Edited September 4, 7:54AM

Ryan Sauve

Much appreciated. :) I'm glad you like it and have found it helpful. :)

January 5, 2013 at 12:11AM, Edited September 4, 7:54AM


"Realistically, when you are starting out, what you want to be making will be less than what you are actually making."

I believe that should have said when you're starting out, what you want to be making will be MORE than what you're actually making...

January 4, 2013 at 9:30PM, Edited September 4, 7:54AM


Thanks for catching that. :) You are correct- that was mis / poorly worded. I have corrected it on my personal blog.

January 5, 2013 at 12:12AM, Edited September 4, 7:54AM


Thanks for this post! My buddy and I are just getting started in renting out gear and booking gigs part-time while we work for "the man" other days. I will continue to use this post and the linked resources in the coming months to make sure we get off on the right foot. Thanks again!

January 4, 2013 at 11:29PM, Edited September 4, 7:54AM


Anytime. Glad to help. :) Good luck on your future endeavors- exciting times are a head. :)

January 5, 2013 at 12:13AM, Edited September 4, 7:54AM


Ryan, that was the most unselfish post I have ever read. It was so complete and covered so many aspects. You could have made it half as long and it would have still had tons of value. Thanks for not skimping out and dishing us all that info and for not accepting anything less then a fully developed article. A person should refer to this often when they need some guidance on the different aspects that you covered here. I especially liked the breakdown of half-days - again very thorough breakdown of that issue. Well done, and Thanks!

January 5, 2013 at 9:49AM, Edited September 4, 7:54AM



January 5, 2013 at 8:32PM, Edited September 4, 7:54AM


Thanks for the encouragement / support. Always glad to help. :)

January 5, 2013 at 10:45PM, Edited September 4, 7:54AM


Thanks a lot Ryan for post !
very helpful !!

January 5, 2013 at 11:07AM, Edited September 4, 7:54AM


Fantastic Ryan! Thank you for a very straight forward and attainable plan, this really is a very difficult situation when starting out :-)

Take care,

January 5, 2013 at 9:16PM, Edited September 4, 7:54AM


Anytime. :) Starting out is tough, I only wish I had some of this knowledge when I was starting out, rather then having to learn it through trial and error. :)

January 5, 2013 at 10:46PM, Edited September 4, 7:54AM


Hey Ryan, thanks for another great post and getting back to me last time. I plan on printing this post out and using it as my guide. I will be handing in my notice for my job (English lecturer at foreign language university in Japan) soon and I plan on attending film school in the UK - this site has been a massive help. I will be turning 41 this month so time to finally pursue my dream of a career change. Sometimes I think I am crazy leaving a job that has 5 months paid vacation?

Anyway, I am into graphic design, made a few short films, and I am also the co-founder of TEDxOsaka. However, with that being said I have been secretly so worried about how I will handle the business side of things when I graduate. This post really helps to merge the creative and the business side which equals lifestyle.

More than anything that is on top of my list because I want to have a happy family. Ryan, if you don't mind me asking would you say the film business offers you an adequate lifestyle?

January 5, 2013 at 10:59PM, Edited September 4, 7:54AM


Honestly, these kind of articles would really benefit from just listing a "Cold hard Cash" amount. That is the most useful thing you can tell up-and-comers to keep the rates reasonable for everyone. I notice a lot of these articles give you a bunch of formulas without any real money amount guides which is what everyone really wants to know.

Filming is something that I started about 4 years ago, but I have been working in T.V. for about 12 years total now with my main paying job being a Designer for Motion Graphics and VFX based TV commercials and Promos. When up and comers ask me how much they should charge, I just spit out a figure. $650 to $700 a day for someone at my level (the higher end) and if you are out of school and pretty good, maybe $300 a day. I live in Los Angeles, which generally makes the rates higher.

For filming since I'm not as established and the budgets vary so drastically, I've been paid everything from $300 to $1500 a day and I usually include my FS700 Kit and lighting if needed.

My friend who is an established DP has told me that DP's in LA charge anywhere from $1500 to $6000 a day, but if you are a just a Camera Op, you will be making less than that obviously. Of course I'm not at that level yet, but I am very proactive about moving up so those figures are a good future goal.

I have numerous friends who work in TV and Motion Picture productions. My friend who is a 2nd AC with about 7 years of experience and is in the union, tells me that he gets between $400 to $600 a day, depending on the length of the day

Just for reference, here's my URL. It's been a while since I've updated my site as I've been very busy, but you get the point. Having a portfolio site is so important for getting work.

For the MoGraph / VFX stuff the day rate is usually lower, but there is so much work you can work every single day of the year, weekends included if you are decent, so it's very lucrative and consistent income, unlike filming.

For filming, probably because I am still on the new side but starting to get professional jobs here and there at this point, I'm kind of at the mercy of the budget or just what the client offers. I'm more willing to take a low paying job, or even a freebie just to get the portfolio piece and more experience. Sometimes, I just generate a freebie project just to get practice.

So yeah, the most important thing to these kind of articles is just to spit out a Cold Hard figure. I feel like most people I work with and people who write articles are very secretive about what they get. That is BAD IMO, because everyone should know what people are making to keep the rates UP. When people start charging low rates and lowballing, it hurts not just themselves, but everyone else as well. I had a friend who has about 10 years of experience and is good, but was charging $100 less a day than I do simply because he did not know what everyone else was getting. He was very thankful when I told him the real rates.

My friends who own studios are always complaining about expenses this and how people are asking for too much, yet they live in a Mansion in Malibu and drive BMWs and Porsche, so NO, don't feel bad asking for your rate because the owners generally are living a lot larger than you are.

@David Simpson. The sad reality of the entertainment industry is that it is long hours. My average day when doing Motion Graphics and VFX stuff is about 10 hours minimum, very often longer. On video productions, the day is usually about 12 minimum, very often longer.

The silver lining of it all is that if you can get established, it's very lucrative and you can work a lot less than the average American. Basically, work your ass off for a few months, then take off a few weeks, then work your ass off, then take off a few weeks. A vicious cycle, but for me, after a decade, freelance is the only way I can work since you have CONTROL over your life and work which is not possible if you are staff.

January 6, 2013 at 8:00AM, Edited September 4, 7:54AM

Gene Sung

So what is your day rate? Camera + lighting

January 6, 2013 at 10:48AM, Edited September 4, 7:54AM


Such wisdom! Wow, this is such good help for me. I'm two terms away from graduating our video production program a MHCC. This information will do myself and many others in my class very well. Thanks a ton!

January 6, 2013 at 3:07PM, Edited September 4, 7:54AM


Nice - I'll be sharing this article for sure. Thanks for taking the time to do this.

January 10, 2013 at 12:20PM, Edited September 4, 7:54AM


So glad I read this today. Just two days ago, a new would-be client hired me to produce a video for her, starting this weekend. Then yesterday she decided my editing cost (translate: the time required to do a proper edit) was "a lot more than she expected" and un-hired me.

It was tempting to try to lowball my pricing so I could still get the job -- it's still sometimes difficult to break away from that "But low--paid work is better than no work, right?" mentality -- but this article showed me I don't have to do that. (I've been a professional video producer for over 20 years).

Thanks Ryan!

January 12, 2013 at 8:40AM, Edited September 4, 7:54AM


great post!
I'm just wondering if their is a standardized chart of how much to charge for certain parts of freelance? production? editing?

January 13, 2013 at 3:08PM, Edited September 4, 7:54AM


Excellent article for all those starting out and some good reminders to those of us in the business for a long time. I would like to add though, that part of the problem of charging an appropriate "day rate" lies in labeling what we do as a "day rate" as if you are a day laborer. Unless you are actually laboring as a crew member, you should be charging a "Creative Fee". As you said, the clients are paying for our vision, our thinking and our creativity. To label what we do as a day rate is to tell potential clients that they can just go find another laborer to compete with your day rate. If you charge a Creative Fee, you are wrapping up your day rate into that fee and adding to it the value that you individually bring to the client. This is more than a semantic differentiation. Like you said. We're not making widgets. Very good article.


January 25, 2013 at 9:59AM, Edited September 4, 8:21AM


Michael, most useful comment here - out of many, many good ones! I've always struggled with the idea of a day rate but couldn't articulate why. You nailed it. And I now see that without realizing it, I was doing that all along. Most of my clients just ask, "What is it going to cost?" I work up a day rate in order to get a ball-park estimate, but my clients don't need to see it. They want the bottom line as a lump-sum figure, which is what I show them. In other words, my Creative Fee includes my day rate, but only I know the percentages. That gives me a lot of flexibility in billing.

Another tip, learned from Richard Harrington: if you discount your services, provide an invoice with the FULL AMOUNT - no discount, then show a line item that says "Applied Discounts" with the discounted amount subtracted from the total. This serves two purposes. 1) It reminds your clients that your value is more than what they paid, and they may not always enjoy that discounted rate. 2) Add a note to the invoice that says, "Payable within 30 days. If not paid within 30 days, Applied Discounts expire and full amount due." That's a good incentive for them to pay you on time.

Ryan, thanks for the article!

February 18, 2013 at 8:10AM, Edited September 4, 8:21AM


Nice. A somewhat useful article.

But I'd have to agree with GENE SUNG's comment.
The name of the article is "How much are you worth?: Determining your DAY RATE"

Yet, there is absolutely no mention of the current day rates of freelancers in the industry. Even rough ball park figures. I agree, that with any creative endeavor calculating your day rate can be difficult. The reason for that is simply the nature of creative people.

Most creative people are not businessmen and do not like to discuss things as boring as numbers. This fuels the ABUSE of creative people by BUSINESSMEN and WOMEN who thrive on discussing numbers.

In any market place. You can not operate in a vacuum. What your perceived value in the marketplace, depends on three quotients:

1) The quality of the work you do compared to others
) The number of other people who also provide this service.
3) The uniqueness of your particular skill set.

If kids graduating out of school knew that the sliding scale for their specific creative skill in the marketplace was...let's say: $250 - $1000 a day.

Then, they would position themselves accordingly in the market. This article is somewhat helpful, for developing thinking patterns about determining value. But severely falls short, in it's effectiveness, because it does not discuss specific "Numbers" or day rates. Which potentially leads to new creatives severely under bidding their talents, which hurts ALL CREATIVE's as Gene mentioned.

I as well as other experienced and established creatives believe, this only undermines any individual method of determining value.

Talk about your day rates to others kids. If you are not comfortable giving your specific rate. Then at LEAST ballparks are always good. :)

You'll find it's a common practice in the industry among creatives anyway...Although, some writers may not be comfortable putting it on the internet.



September 3, 2014 at 1:05PM, Edited September 4, 8:56AM


great thoughts all around

March 16, 2016 at 8:40AM

Jason Kraynek
Director of Photography, Director, Editor, Colorist, Writer